What Does Voiding a Check Mean?
Before we dive into the process of voiding a check in QuickBooks Desktop, let's first define what voiding a check means. Voiding a check means canceling a check that was previously issued. When a check is voided, it is no longer valid, and the money that was allocated to it is returned to the account.
Subheading: Reasons to Void a Check
There are various reasons why you may need to void a check. Here are some common reasons:
The check was written incorrectly
The check was lost or stolen
The payment was canceled
The check was damaged or torn
The payee never received the check
Steps to Void a Check in QuickBooks Desktop
Now that we have defined what voiding a check means and why you may need to void a check, let's go through the steps to void a check in QuickBooks Desktop.
Open QuickBooks Desktop and go to the Banking menu.
Select the account where the check was recorded and click on the transaction.
Click on the Edit menu and select Void Check.
In the Voided Check window, confirm that you have selected the correct check to void.
Enter a memo or reason for voiding the check.
Click on Void.
Click on Yes to confirm that you want to void the check.
How to Handle Voided Checks in QuickBooks Desktop
Once you have voided a check in QuickBooks Desktop, you need to handle it properly in your bookkeeping. Here are the steps to handle voided checks in QuickBooks Desktop:
Go to the Lists menu and select Chart of Accounts.
Select the account where the check was originally recorded.
Click on the transaction that you just voided.
Click on the Edit menu and select Voided/Deleted Transactions.
In the Voided/Deleted Transactions window, select the voided check and click on the Delete button.
Click on Yes to confirm that you want to delete the transaction.